Guidelines for Accepting Gifts and donations
All donated materials become the property of the Robert R. Muntz Library and cannot be returned to the donor. Donated materials that are accepted for inclusion into the library collections will be worked into the system as time and manpower allows.
If you have a large quantity to donate, please contact the Acquisitions Department and a member of the acquisitions or library staff will be happy to work with the donor to evaluate the material for acceptance purposes.
Criteria for acceptance are:
- We will accept:
- in-print material which we would likely purchase if requested
- out-of-print material to fill gaps or replace worn-out copies
- expensive items that will enhance the collection but for which we cannot justify use of the current materials budget
- usually, fiction and non-fiction by noted authors and in subject areas which support general interest and life-long learning pursuits of the University community
- We will not accept:
- ephemeral material, such as outdated directories
- promotional material, such vendors’ sample copies of textbooks
- single issues or backfiles of serial titles to which we do not currently subscribe
- items which are the property of other libraries. We usually also will not accept items that have been withdrawn from other libraries
- We may accept:
- textbooks (not marked "desk copy" or "free") if the instructor wants to include them in a suggested reading list for a course
- duplicate copies of an edition when we can reasonably predict high usage in specific courses
Condition of Material
- Material must be in good condition relatively free from markings
- We will not accept:
- Materials with visible mold, excessive dirt or dust, insect damage, etc.
- Materials emitting cigarette smoke or other odors
- Water-damaged items
- Items with excessive writing, highlighting, underlining, or a considerable number of bent pages
- Items which require re-binding or other extensive repairs
- Addition of any supplemental material will be subject to space available for shelving.
Cataloging and Processing Requirements
- Time and expense of processing all donated (as well as purchased) materials must be weighed against potential use.
Monetary DonationsWe accept monetary donations in any amount. If you would like to request that your monetary donation be used to purchase specific titles or titles in a specific subject area, we will be happy to work with you in an effort to accommodate your request.
If you are interested in contributing a monetary donation contact the University Advancement Office.